Shipping Documents

Agreement of Employment (p.1) (p.2, p.3, p.4,and p.5)

Annex to Hull Classification Certificate. Cargo Installation of Liquefied Gas Carriers

Annex to Hull Classification Certificate. Cargo Installation of Ships Carrying Chemicals and/or Noxious Liquid Substances in Bulk

Annex to Hull Classification Certificate. Inert Gas Installation

Annex to Hull Classification Certificate. Installation for Pollution Prevention

Annex to Hull Classification Certificate. Securing System for Containers

Application to pay of or discharge alien crewmen USA

Approval of Shipboard Oil Pollution Emergency Plan (SOPEP)

Belgian Declaration List Belgium

British Tonnage Certificate (back)

Canada Customs Invoice - Download Form. Commercial shipments to Canada, regardless of mode of transport, which are valued at over $1,200 (Canadian Funds) must be accompanied by a Canada Customs Invoice. The invoice must contain all the information currently required by Canada Customs Regulations and can be prepared either by the importer/exporter or their agents.

Cargo Declaration

Cargo declaration All countries except USA

Cargo declaration USA USA

Cargo Record Book (for ships to which MARPOL II 73/78 applies) (p.2, p.3, p.4, p.5, p.6 and p.7)

Cargo Ship Safety Construction Certificate (back)

Cargo Ship Safety Equipment Certificate

Cargo Ship Safety Radio Certificate

Certificate for Inflatable Life & Work Boat

Certificate for the Transportation of Cargoes in Bulk

Certificate of Fire Fighting Equipment (Biennial Certificate, Worksheet)

Certificate of Fitness for Offshore Support Vessels (p.2, p.3, p.4, p.5 and p.6)

Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk (p.2 and p.3)

Certificate of Insurance or other Financial Security in respect of Civil Liability for Oil Pollution Damage (p.2)

Certificate of Origin

Certificate of Registry

Certificate of Re-inspection of Liferaft

Certificate of Seaworthiness (not applicable in every country)

Certificate of Service & Testing of an Inflatable Liferaft

Certificates of Competency (for Masters, Officers and Ratings). Master 1, Master 2 and Engineer 1, Engineer 2.

Classification of Automated Installations

Classification of Boilers

Classification of Hull

Classification of Machinery

Classification of Refrigeration Installations

Commercial Invoice

Commercial Invoice - Download Form. The Commercial Invoice (Standard Version) is the one single document which describes the entire transaction from start to finish! It shows who shipped what to whom, on which terms of sale and payment and at what prices. It shows the shipping date, the buyer's purchase order number, the tariff classification used by the buyer's country, and a myriad of details essential to the swift and successful completion of any shipping venture between exporter and importer. It is also the primary document used by Customs, worldwide, for commodity control and valuation.

Commercial Invoice2

Contract of Maritime Employment

Credit Card Authorization

Crew effects declaration All countries except USA

Crew effects declaration USA USA

Crew List

Crew list All countries except USA

Crew list Arrival USA

Crew list Departure USA

Crew's Effects Declaration

Dangerous Goods Declaration

Dangerous Goods Declaration All countries except USA

Deck Log Book (p.2, p.3, p.4, p.5, p.6, p.7, p.8 and p.9)

Declaration of Goods by Ships= Crew (back)

De-ratting Exemption Certificate

Disbursement Account

Document of Compliance of Construction and Equipment with the Special Requirements for Ships Carrying Dangerous Goods (back)

Document of Safe Manning (back)

Drafts/Transmittal Letters - Download Form. The Draft, a negotiable instrument, must contain all the following elements: It must be signed by the drawer, it must be payable on demand (Sight) or at a specific time (Time), it must contain an unconditional order to pay a certain sum of money, it must be properly endorsed either to the drawer or to the drawer's bank. The Transmittal/Remittance Letter contains the shipper's complete and precise instructions on how the documents are to be handled and how payment is to be made.

Dutch Arrival Netherlands

Dynamically Supported Craft Construction and Equipment Certificate

Dynamically Supported Craft Permit to Operate

Endorsements (Master) - (Engineer)

Engine Log Book (p.2 and p.3)

Exemption Certificate (for Passenger Ship Safety Certificate)

General Declaration

General declaration All countries except USA

General declaration Canada Canada

General declaration USA USA

IATA Dangerous Goods Declaration - Download Form. The Shipper's Declaration of Dangerous Goods, required for all qualifying air cargo, has been revised effective January 1, 1995. It contains a change in wording and an added column in its format. A new “Packing Group,” when applicable, is now required immediately after the UN or ID number. Previously, only the Proper Shipping Name, Class of Division and the UN or ID number were mandatory. The wording in the “declaration statement” has also been amended.

Inspection Certificate of Articles for Ship Use of Approved Type (Ship's Whistle)

International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk (p.2, p.3, p.4 and p.5)

International Certificate of Fitness for the Carriage of Liquid Gases in Bulk (p.2, p.3, p.4, p.5, p.6 and p.7)

International Certificates of Vaccination

International Load Line Certificate (back)

International Load Line Exemption Certificate (back)

International Maritime Declaration of Health (back)

International Oil Pollution Prevention Certificate (IOPP Certificate) (p.2, p.3, p.4 and p.5)

International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (NLS certificate) (p.2 and p.3)

International Tonnage Certificate (back)

Israel/U.S. Certificate of Origin - Download Form. This distinctive document, authorized by the 1985 Free Trade Agreement (FTA) between Israel and the United States, is prepared by U.S. exporters and allows their Israeli customers to receive customs duty reductions. A similar document, sometimes referred to as “Form A” of the FTA, is prepared by Israeli exporters to the U.S.

List of Items to be Examined for Hull Special Survey (back)

Maritime declaration of health All countries

Master's declaration United Kingdom

Master's Oath USA

Master's Passage Report (back)

Master's Port Log (back)

Meggertest (back)

Mexico Commercial Invoice - Download Form. This form has been authorized by Mexican Customs and contains all the critical information required by Article 88 of the Mexican Customs Law Regulations. This Commercial Invoice must be prepared in Spanish, or have a signed Spanish translation attached to all copies. The declaration at the bottom of the document must be signed by the Exporter.

Mobile Offshore Drilling Unit Safety Certificate (back)

Money Declaration All countries

NAFTA Certificates of Origin - Download Form. The historic North American Free Trade Agreement, in effect since January 1994, allows substantial benefits for importers and exporters in Mexico, Canada, and the United States for goods originating in the three nations. These benefits of Customs duty reduction and elimination depend upon an exporter's declaration or the origin of the goods, called the NAFTA Certificate of Origin. This new certificate must be completed by the U.S. Exporter, and must be in the possession of the Canadian or Mexican importer at the time the declaration is made to either Revenue Canada, Customs and Excise (Canadian Customs) or the Secretaria de Hacienda y Credito Publico (Mexican Customs). The U.S. exporter is responsible for determining the eligibility of the goods for NAFTA treatment and for providing the Importer with the certificate.

National Load Line Certificate (back)

Noise Survey Report (p.2, p.3 and p.4)

Notification in Advance Schengen Countries

Oil Record Book (Part I) (p.2, p.3, p.4, p.5 and p.6)

Oil Record Book (Part II) (p.2, p.3, p.4, p.5, p.6, p.7, p.8, p.9 and p.10)

Packing List

Packing Lists - Download Form. Even though a Packing List is not required by the Customs law of every country, its use can be crucial to the successful completion of your exporting process. Packing Lists come in various formats, all with the same basic functions: 1) to confirm the contents of a shipment as it left the exporter's premises, 2) to indicate weights, measures, and the “piece count” (i.e., the number of cartons or cases) in that shipment.

Passenger List

Passenger list Arrival USA

Passenger list Departure USA

Passenger Ship Safety Certificate (back)

Passengers list All countries except USA

Personal effects declaration

Power of Attorney

Power Of Attorney

Pro Forma Invoices - Download Form. Pro Forma invoices are nothing more than quotations prepared to resemble commercial invoices. In fact, if the Pro Forma Invoice is correct, and if an order results, the final Commercial Invoice will closely resemble the Pro Forma. The most effective way to apply for an import permit or foreign exchange availability in some countries is by using a model of what the final Commercial Invoice will look like: a Pro Forma Invoice.

Proforma Invoice

PSA Marine Singapore

Record of Equipment for Cargo Ship Safety Equipment Certificate (back)

Record of Equipment for Cargo Ship Safety Radio Certificate (back)

Record of Equipment for Passenger Ship Safety Certificate (p.2, p.3 and p.4)

Report of Inspection in Accordance with the Memorandum of Understanding on Port State Control (p.2 and p.3)

Schedule of health declaration All countries

Seaman's Book

SED authorization

Service Report

Ship Radio Communication Licence (back)

Ship Station Licence (Radio)

Shipper's Export Declaration - Download Form. This document is used for compiling U.S. export trade statistics as well as for export control, and is currently required by the Department of Commerce for all shipments with individual items valued at $2,500 or more ($500 for Parcel Post Shipments). This form is also required if an Export License is needed or if the shipment has been consigned to a controlled destination. As of January, 1991, most exports to Canada do not require an SED.

Shippers Letter of Declaration

Shippers Letter of Instruction

Shipper's Letter of Instruction - Download Form. The Shipper's Letter of Instruction, while not required by any Regulatory Agency, serves a very important function. Its purpose is to convey specific instructions from the exporter to his agent, usually an international freight forwarder. The SLI is used to advise the details of the inland movement to port of exit, communicate the necessary information to allow the freight forwarder to prepare the required export documentation package, including the SED, and instruct the freight forwarder on the distribution of the export documents as well as any other “standing instructions.”

Shippers Letter of Origin

Shippers Letter of Origin

Ship's Carving and Marking Note

Ships Particulars China

Ship's Stores Declaration

Ship's stores declaration All countries except USA

Ship's stores declaration Canada Canada

Ship's stores declaration USA USA

Special Certificates of Competency (Deck Off. and AB)

Special Endorsements (Deck Off. and AB)

Special Purpose Ship Safety Certificate (p.2, p.3 and p.4)

Statement regarding Breathing Apparatus

Statements of Facts

Supplemental effects declaration

Test Certificate of Battery Charger (p.2)

Test Certificate of Search and Rescue Transponder (SARTS)

Tonnage certificate (back)

Turkey Certificate of Origin & Consular Invoice - Download Form. This is the combined Consular Invoice and Certificate of Origin form required for importations into Turkey. Two duplicate Certificate of Origin and Consular Invoice forms are required. Both copies are to be notarized and certified by a U.S. Chamber of Commerce. Unless the Turkish importer specifically states otherwise, this form should also be legalized by a Turkish Consulate.

USCG Cargo List USA

USCG Crew List USA

USCG Non-Crew and Passenger List USA

USCG Notice of Vessel Arrival USA

USCG Vessel ArrDep Update Report USA

Vaccination List All countries